Personal Assistant to General Manager

Industry Branch
Detail- / Grosshandel
Work Load

At Swarovski, where innovation meets inspiration, our people desire to explore, experience and create. As a Personal Assistant to General Manager you will get a chance to work in a rewarding role within a diverse team that is pushing boundaries. Be part of a truly iconic global brand, learn and grow with us. We’re bold and inventive, revealing astonishing things like no one else can. A world of wonder awaits you.

This position is part-time: 60%


About the job

  • Your responsibilities include, but are not limited to:

Handling GM calendar (including coordinating crucial meeting dates) and coordinating travel

Preparing meeting agendas, materials, and catering

Administering minutes and following up to meet objectives

Managing diverse general administration tasks, including Outlook, correspondence, documentation filing, and phone calls

Organizing files, distribution lists, and SharePoint groups for up-to-date policies/forms and proper file administration

Supporting teams through filing, document circulation, meetings, events, workshops, onboarding, and project participation

Facilitating internal/external communication for the GM and within the Leadership team

Tracking and managing expenses, processing invoices, submitting reports, and reconciling with Finance

Preparing HR Internal Communication material and supporting the organization & planning of HR-related events

Handling sensitive information with utmost discretion, maintaining a high level of confidentiality in all interactions


About you

We are looking for a unique and amazing talent, who brings along the following:

University degree/ Education

Minimum of 2 years of professional experience in a similar role within an international setting

Experience with Microsoft Office, ideally possessing excellent PowerPoint skills

Skills and experience in PR and communication, including digital, are a plus

Strong team orientation and the ability to work effectively with all levels of the organization

Ability to work under pressure

Excellent analytical and problem-solving skills

Highest level of personal integrity and discretion, particularly regarding sensitive topics, ensuring trustworthiness and discretion

Excellent proficiency in English, including presentation and communication skills

Communicative proficiency in German


What we offer

You can expect a range of benefits, including:

Employee discounts on products or services

Opportunities for advancement or career development 

Opportunities for community involvement or volunteer work

Employee assistance programs (EAPs) for mental health support or other personal issues

Employee Pension Plans


Masters of Light Since 1895

Swarovski creates beautiful crystal-based products of impeccable quality and craftsmanship that bring joy and celebrate individuality.

Founded in 1895 in Austria, the company designs, manufactures and sells the world's finest crystal, gemstones, Swarovski Created Diamonds and zirconia, jewelry, and accessories, as well as crystal objects and home accessories. Swarovski Crystal Business has a global reach with approximately 2,400 stores and 6,700 points of sales in around 140 countries and employs more than 18,000 people. Together with its sister companies Swarovski Optik (optical devices) and Tyrolit (abrasives), Swarovski Crystal Business forms the Swarovski Group. A responsible relationship with people and the planet is part of Swarovski’s heritage. Today this legacy is rooted in sustainability measures across the value chain, with an emphasis on circular innovation, championing diversity, inclusion and self-expression, and in the philanthropic work of the Swarovski Foundation, which supports charitable organizations bringing positive environmental and social impact.

Swarovski is an equal opportunity employer. We give our people the guts to celebrate individuality and pride ourselves on creating a workplace where people feel involved, respected, valued, connected, and heard. A place where anyone/everyone belongs. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, physical or mental disability, medical condition, pregnancy, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under the law of the countries we operate in.